Every business has to face the issue of document security whether they are storing physical documents or digital. Documents that fall into the wrong hands could undermine confidence in the client and could expose deals to risk. It’s crucial that companies have a solid system to safeguard both online and offline documentation.

The best document management solutions will include a variety options to help secure documents. Many of these will comprise encryption, password protection, and VPNs. Additionally these tools will allow you to limit access to certain ports such as USB and flash drives. This will help protect your confidential documents and prevent them from being stolen. It also stops employees from accidentally spilling confidential information by connecting personal devices.

A document tracking system is another excellent method to protect your documents. You can track who has read and accessed a document and keep track of their IP addresses and locations. It will also alert you when someone attempts to print or download files from a different location.

This is particularly useful for remote teams that operate on a variety platforms. It is easy for them to leave a document open on a laptop, or send an email with a wrong attachment and then have their personal information accessible to anyone who wants it. Document tracking systems will ensure that only those who are required to see or edit a document can do so and that attempts to do so are identified.

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